1. EMPLOYEE REQUESTS AN ABSENCE
Go to 'Profile' on the bottom of the homepage
Here employees can see an overview of all planned or requested absences.
Click the ‘+ request absence’ to request a new absence.
Enter the desired dates, the correct hours and the type of absence. If needed, you can also add an extra comment.
Click Save. The requested absence will now appear under Pending until the manager approves or rejects it.
2. AS A MANAGER: APPROVE OR REJECT THE ABSENCE
Go to: Human Resources
Go to: Absence requests
Here you can see the absences that still need to be approved at the top of the list, highlighted in orange.
3. Open the request and approve or reject it. Once approved, the absence will automatically be added to the calendar.
Correct registration of working hours and absences
Do you want to make optimal use of the HR module? Do you want to optimize leave planning and handle payroll administration in just a few clicks?
Then all working hours, exceptional working hours and absences need to be registered correctly.
This allows the software to correctly calculate worked hours and overtime, while also taking paid and/or unpaid leave into account.
A public holiday, for example, is not the same as a sick day or another type of absence. If different types overlap, they cannot simply be treated as one continuous absence for administrative purposes.
When an absence period overlaps with a public holiday, the absence is automatically split into two parts:
A leave period before the public holiday
A leave period after the public holiday
You do not need to enter or request this manually. The software handles this automatically.
The software automatically splits:
Exceptional working hours in combination with regular working hours
Absences combined with other leave days
Example
An employee normally works on Mondays from 10:00 to 12:00
The same employee exceptionally works one Monday from 08:00 to 15:00
👉 The exceptional working hours are split into:
A period before the standard working hours: 08:00–10:00
A period after the standard working hours: 12:00–15:00
❗ The software does NOT automatically split:
General absences — these remain one continuous absence period
Exceptional working hours and absences cannot overlap.
Absences may not overlap with exceptional working hours.